Build the evidence file
Organize and maintain records by location, obligation and source.
Managed compliance operations for Florida clinics
Protect your clinic.Get compliance off your plate.
ProofOps organizes your evidence, follows up on missing items, monitors recurring obligations and keeps your response pack ready—so your team can focus on patients and growth.
Free score in about 5 minutes
Workspace live within 24 hours
BAA before PHI
Put 32+ hours back into your clinic each month.*
*Illustrative for a clinic already spending 90 minutes each business day on recurring compliance administration. Actual workload and time saved vary.
ProofOps product view · illustrative clinic
Managed daily
Protect the businessFind evidence gaps before they become expensive interruptions.
Free your managerMove repetitive document chasing off the clinic’s plate.
Respond readyProduce an ordered source-document pack when it is requested.
What we take over
The compliance work that keeps falling back on your team—handled.
Not advice. Not templates. A managed desk that keeps the evidence organized, current and ready to produce.
See everything ProofOps handles Open the sample evidence packFollow up on what is missing
Keep staff, vendor and signature requests moving without owner chasing.
Monitor recurring obligations
Watch licenses, insurance, screenings and deadlines as they change.
Maintain the oversight trail
Keep medical-director agreements, protocols and review evidence together.
Prepare the response
Assemble the relevant source documents into one ordered pack.
You keep control: facts, approvals, signatures and clinical or legal decisions.
ProofOps keeps the work moving: organization, monitoring, follow-through and response packs.
AHCA & licensing Supervision & GFE HIPAA & FIPA OSHA & waste OIG & vendors
Your easiest first step
See where your clinic needs attention—in about five minutes.
Get an immediate score and prioritized findings tailored to your services. Share your details to unlock the complete report and a focused ProofOps follow-up.
86/100 example
Get My Free Compliance Score
How it works
From free audit to a managed compliance desk.
Start with what you already have. ProofOps builds the file and keeps it current from there.
Score your clinic
The free audit identifies the first gaps and priorities.
We build from what you have
Secure intake, organized evidence and a clear list of what is still missing.
We keep it running
Monitoring, follow-through and an updated response pack continue day to day.
Fast start, honest expectation: your workspace can be live within 24 hours. Initial priorities can follow within 24–48 hours when core records are available; complete readiness depends on record retrieval and required signatures.
Why ProofOps
Software tells your team what to do. ProofOps does the recurring work.
One is another system to maintain. The other is a managed compliance desk.
Typical softwareProofOps
Setup
Your team configures and maintains it.
We build and operate the system.
Missing records
Your staff chases people and vendors.
We manage the follow-through.
Daily workload
Alerts create more tasks for your manager.
We surface only what needs a decision.
Response file
Reports, templates or a manual scramble.
An ordered pack of source documents.
Comparison reflects common service models and may vary by provider.
View the detailed comparisonLighthouse 5 founding-client offer
Managed compliance operations, without adding another administrator.
One accountable service for setup, recurring evidence work and inspection preparation.
Managed-service fee · days 1–30
$0 included
One-time managed setup$1,195
Beginning on day 31$599 / month
- Evidence setup and migration
- Recurring monitoring
- Managed follow-through
- Inspection-pack assembly
Setup is due at onboarding. The monthly managed-service fee begins on day 31. Founding-client eligibility, participation requirements, final scope and terms are confirmed before onboarding. See full pricing and conditions.
Before you begin
Clear answers. No inflated promises.
ProofOps manages documentation and day-to-day compliance administration. Your clinic, medical director and counsel retain the decisions only they can make.
How do we start with the records we already have?
We open a secure intake route and organize the records already available. Your team does not need to rename or rebuild everything first; we identify what is usable and what is still missing.
What does our team still need to do?
Provide facts, approve clinic-specific information, and complete signatures or clinical decisions that must remain with your clinic, medical director or counsel.
Does ProofOps replace our medical director or healthcare attorney?
No. ProofOps supports the evidence trail and recurring administration. It is not a law firm, legal opinion, clinical-supervision service or guarantee against fines or enforcement.
Start with clarity
See what needs attention—and what ProofOps can take off your desk.
About five minutes. Immediate score. Prioritized findings tailored to your clinic.