Collect, sort and file automatically
Bring records in through agreed EMR integrations, email forwarding and secure intake. Classify and file them by clinic, requirement and source.
Done-for-you compliance operations for Florida clinics
Run your clinic.We’ll handle the compliance paperwork.
ProofOps automatically collects and organizes records from your supported systems, follows up on missing documents, and coordinates medical-director reviews. Your evidence stays organized and ready to retrieve—with less chasing for your staff.
See the workflow in action. No audit required.
Founder-led onboarding
Workspace live within 24 hours
BAA before PHI
ProofOps product view · illustrative clinic
Managed daily
Protect the businessFind evidence gaps before they become expensive interruptions.
Free your managerMove repetitive document chasing off the clinic’s plate.
Respond readyProduce an ordered source-document pack when it is requested.
What we take over
The compliance work that keeps falling back on your team—handled.
From incoming records to a retrievable evidence pack, ProofOps handles the recurring work. We confirm your supported systems and intake routes during onboarding.
See everything ProofOps handles Open the sample evidence packFollow up on what is missing
Keep staff, vendor and signature requests moving without owner chasing.
Monitor recurring obligations
Watch licenses, insurance, screenings and deadlines as they change.
Route medical-director reviews
Send charts and records to the review queue. Keep corrections, signatures and timestamps linked to the source evidence.
Prepare the response
Assemble the relevant source documents into one ordered pack.
Put 32+ hours back into your clinic each month.*
*Illustrative for a clinic already spending 90 minutes each business day on recurring compliance administration. Actual workload and time saved vary.
You keep control: facts, approvals, signatures and clinical or legal decisions.
ProofOps keeps the work moving: organization, monitoring, follow-through and response packs.
AHCA & licensing Supervision & GFE HIPAA & FIPA OSHA & waste OIG & vendors
The medical-director portal
Keep reviews moving. Keep the oversight trail together.
Give your medical director one place to review routed charts, request corrections and record sign-off. ProofOps manages the queue and follow-through; the medical director makes the clinical decisions.
See the Medical-Director WorkflowA clear review queue
Charts and supporting records are routed for review under your clinic’s agreed oversight workflow.
Corrections and sign-off
The director reviews, requests corrections and records approval. Outstanding actions stay visible for follow-up.
Evidence you can retrieve
Review history, timestamps and source records stay connected for your clinic’s evidence pack.
Prefer to assess your clinic first?
See where your clinic needs attention—in about five minutes.
Get an immediate score and prioritized findings tailored to your services. Share your details to unlock the complete report and a focused ProofOps follow-up.
86/100 example
Get My Free Compliance Score
How it works
From a walkthrough to a managed compliance desk.
Start with what you already have. ProofOps builds the file and keeps it current from there.
Show us your workflow
In a 15-minute walkthrough, see the service and discuss your systems, priorities and fit. The free audit is optional.
We build from what you have
Secure intake, organized evidence and a clear list of what is still missing.
We keep it running
Monitoring, follow-through and an updated response pack continue day to day.
Fast start, honest expectation: your workspace can be live within 24 hours. Initial priorities can follow within 24–48 hours when core records are available; complete readiness depends on record retrieval and required signatures.
Why ProofOps
Software tells your team what to do. ProofOps does the recurring work.
One is another system to maintain. The other is a managed compliance desk.
Typical softwareProofOps
Setup
Your team configures and maintains it.
We build and operate the system.
Missing records
Your staff chases people and vendors.
We manage the follow-through.
Daily workload
Alerts create more tasks for your manager.
We surface only what needs a decision.
Response file
Reports, templates or a manual scramble.
An ordered pack of source documents.
Comparison reflects common service models and may vary by provider.
View the detailed comparisonCustomer experiences
Less chasing. More time for the clinic.
★★★★★
“Finally something that actually does the work instead of just giving us another dashboard. We were drowning in chasing BAAs, licenses, and chart reviews. ProofOps took all of that off our plate. Our readiness score went from the 60s to the high 90s in a few weeks. Worth every penny.”
★★★★★
“As a medical director covering multiple clinics, the portal is a game-changer. Charts get routed cleanly, I can sign off or request corrections from my phone, and everything is timestamped and ready for an AHCA inspector. The team follows up so I don’t have to chase staff. Highly recommend for any Florida practice.”
★★★★★
“This service has been a lifesaver. The automatic document chasing and monthly inspection packs have saved our front desk hours every week. Onboarding was smooth, the founder is very responsive, and the peace of mind alone is worth it. Best compliance decision we’ve made.”
★★★★★
“We had an unexpected survey last month and for the first time ever we weren’t scrambling. One click and we had a bound, bookmarked PDF with all the source docs. The agents flagged a missing waste log days before the surveyor arrived. This is exactly what Florida med spas have needed.”
★★★★★
“Solid from start to finish. The AI agents and human compliance partner combo works incredibly well. Setup was straightforward, the 14-day refund guarantee gave us total confidence, and once everything was connected it runs quietly in the background. Would recommend to every IV and GLP-1 clinic in Florida.”
Individual customer experiences; results vary by clinic, starting records and participation. A readiness score is not a regulatory certification.
A complete service. Clear pricing.
Managed compliance operations, without adding another administrator.
One accountable service for setup, recurring evidence work and inspection preparation.
Single-location managed service
Software + done-for-you operations$1,499 / month
Initial audit & full setup$2,499 one-time
- Initial documentation audit and migration of your existing compliance paperwork
- Full configuration of agreed EMR, email and supported-system automations
- AI document classification and filing, missing-document follow-up and expiry monitoring
- Medical-director portal, review coordination and evidence exports
- Human support for exceptions and onboarding guidance for your team
30-day delivery guarantee
Your setup is backed by agreed onboarding milestones and the written delivery-guarantee terms. Required access, customer inputs and exclusions are confirmed before onboarding.
Read the guarantee termsScope, supported connections, migration volume and billing start date are agreed before signup. 60-day cancellation notice applies. Existing signed customer agreements retain their agreed pricing.
More than one location?
Custom setup and monthly pricing based on complexity, volume and your systems.
Get a multi-location quote →Before you begin
Clear answers. No inflated promises.
ProofOps manages documentation and day-to-day compliance administration. Your clinic, medical director and counsel retain the decisions only they can make.
Will ProofOps work with our EMR and inbox?
We confirm the supported connection for your systems during the walkthrough. Depending on the system, intake can use an approved integration, email forwarding or secure document delivery. We agree the scope before onboarding.
Do we have to complete the free audit to speak with you?
No. Request a 15-minute walkthrough directly. We will reply within one business day to arrange a time; no assessment or payment is required.
What happens if onboarding falls short?
The 30-Day Delivery Guarantee covers the written onboarding milestones under our agreement, subject to required records, access, clock pauses and exclusions. See the guarantee and full terms.
How do we start with the records we already have?
We confirm supported integrations and email-forwarding routes, then collect and organize your available records. Your team authorizes access and captures paper records where needed; ProofOps handles classification, filing and follow-up.
What does our team still need to do?
Provide facts, approve clinic-specific information, and complete signatures or clinical decisions that must remain with your clinic, medical director or counsel.
Does ProofOps replace our medical director or healthcare attorney?
No. ProofOps supports the evidence trail and recurring administration. It is not a law firm, legal opinion, clinical-supervision service or guarantee against fines or enforcement.
Start with clarity
See what needs attention—and what ProofOps can take off your desk.
See automatic intake, filing, medical-director review and evidence retrieval in a 15-minute walkthrough. No audit required.