We watched independent Florida practitioners and medical directors drown in compliance and administrative fatigue. The training is happening. The medical director is signing protocols. The sharps vendor shows up on time. The trouble is the proof — scattered across paper binders, vendor portals, the front-desk inbox, the owner's phone, three spreadsheets, and someone's Drive folder.
So we built a done-for-you compliance operation that organizes it the way an inspector, an underwriter, or a patient attorney actually asks for it — retrievable in minutes, not weeks. So independent owners stay licensed, defensible, and inspection-ready every day — and you don't lift a finger.
Take the free Florida audit — free, no card, no obligation.
ProofOps Medical is a Florida-statute-deep compliance back-office for esthetic and wellness clinics across all five regulated verticals — med spa, IV, GLP-1, TRT, and regenerative medicine. A named compliance partner, working from a proven Florida compliance playbook, does the documentation work the state actually asks for: chasing the evidence, keeping every license and protocol current, and assembling it into inspection-ready bound PDFs for each Florida and federal scenario — AHCA, the Board of Medicine, DEA, OCR, OSHA, biomedical waste — with any gap surfaced as a single 0–100 readiness score. Technology does the heavy lifting and a real person reviews and signs off. It runs alongside the practice-management system you already use — Aesthetic Record, Boulevard, Symplast, Pabau, PatientNow — with no migration. Your medical director gets your compliance desk for chart review, standing orders, and controlled-substance inventories. Built by operators, not an enterprise vendor. Backed by a 30-day delivery guarantee.
Florida esthetic and wellness clinics live inside an aggressive, layered framework: § 458.348 supervision, AHCA Health Care Clinic licensure, Board of Medicine Rule 64B8-9.009 + § 458.331(1)(t) standard of care, § 456.47 telehealth prescribing, § 893.03 controlled substances (where applicable), § 456.073 complaint response, OSHA Bloodborne Pathogens, and HIPAA.
The DeSoto Med Spa wrongful-death case, the wave of AHCA inspection notices that followed in 2024–2025, and the Senate fight over SB 1728 / HB 1429 (the Medical Spa Prescription Drug Oversight Act, which died in the House Health Professions & Programs Subcommittee on March 13, 2026) all changed what every Florida clinic owner needs to be able to produce on demand. SB 1728 didn't pass — but every documentation expectation it named is already enforceable today under the existing stack.
Inspectors, insurance underwriters, and medical directors expect the evidence to be retrievable in minutes — not three Drives at 9pm.
We don't replace clinical judgment, legal advice, or OSHA consulting. We give owners a single digital file where the evidence is organized the way it gets asked for — by the inspector, the carrier, or the patient who filed a complaint.
Every record we capture is structured the way an inspector reads it: full legal name + DOB or MRN (never initials), prescriber + license #, modality, rationale, signatures, and timestamps. Receipts first; convenience second.
We are Florida-deep before we are anywhere else. Federal frameworks (HIPAA, OSHA, FDA DSCSA, DEA) work the same everywhere; state nuance does not. Texas, California, and New York launch only when we can stand behind the same depth.
info@proofopsmedical.com goes to Casiani directly —
not a triage queue. Every Florida customer has the founder's mobile during onboarding. We will
earn the right to scale that later.
We're a managed compliance desk, not your attorney, your medical director, or your OSHA consultant. Where you need professional advice, we say so on the page and tell you which question to ask. Our job is to make the answers retrievable.
Each maps to a documentation surface inside the product — and each is cited correctly. We don't conflate prescription-only legend drugs with controlled substances, and we never anchor a Good Faith Exam to § 893.03.
See the full Florida framework breakdown →
This is not legal advice. Anyone acting on a citation from the ProofOps compliance playbook gets a "confirm with your attorney" disclaimer first.
The frameworks each one operates under overlap heavily — HIPAA, OSHA Bloodborne Pathogens, supervisory documentation, controlled-substance handling, vendor track-and-trace — and ProofOps ships with the right defaults for each.
Botulinum toxin, dermal fillers, laser, microneedling, body contouring.
Hydration, NAD+, Myers' cocktail, vitamin infusion.
Semaglutide, tirzepatide, lipotropic injections.
Testosterone replacement, BHRT pellet therapy, men's & women's wellness.
PRP, exosomes, peptides, stem-cell — with FDA HCT/P posture tracking.
Most modern wellness clinics run 2–3 of these. ProofOps configures for all of them in one workspace.
ProofOps is built around the Florida regulatory stack and nothing else — § 458.348 supervision, AHCA Chapter 400 Part X, the Board of Medicine's 64B8 rules, 64E-16 biomedical waste, and the federal frameworks layered on top (HIPAA, OSHA, DEA, FDA). That focus is the point: a tool that "supports all fifty states" knows none of them the way an inspector does. Texas opens September 2026. Everywhere else, we'd rather earn the depth before we claim it.
I built ProofOps Medical after watching the 2024–2025 AHCA enforcement wave change what survival looks like for a Florida clinic. After the DeSoto Med Spa wrongful-death case, the surprise inspections came faster and the tolerance disappeared. Inspectors stopped accepting "we have it somewhere." Underwriters stopped renewing without a documentation pack. Patient attorneys started subpoenaing Drive folders.
What struck me wasn't that owners were careless — it's that good, independent clinics were losing their footing over administrative failures. A supervisory agreement that quietly lapsed. A Good Faith Exam that was performed but never written down. A license that expired in a folder nobody opened. None of it was bad medicine. All of it was the kind of paperwork trap that can cost an independent owner a license, a carrier, or a defense they can't mount inside a twenty-day clock.
So I built the thing I'd want if it were my license on the line: a done-for-you compliance operation that does
the work quietly in the background, and a real person who stands behind it. Not one more tool to learn. Not a
ticket queue. I work directly with every clinic, I answer
info@proofopsmedical.com myself, and Florida onboarding comes
with my mobile number. The technology does the heavy lifting — I'm the human who reviews it and signs off.
— Casiani Gherlan
Founder & Chief Compliance Architect, ProofOps Medical
ProofOps Medical is a done-for-you compliance documentation service. It is not a law firm, a medical practice, an OSHA consultancy, an insurance brokerage, or an accreditation body. The founder is not a Florida-licensed healthcare attorney or a licensed clinician. Every clinical, legal, OSHA, and insurance decision should be made with your retained professionals.
Apply for the founding cohort and we'll scope a done-for-you compliance operation to your verticals, your services, and your state — with citations and a 14-day path to inspection-ready, backed by a 30-day money-back guarantee. You don't lift a finger.
Not ready to apply? Take the free Florida audit — free, no card, no contract.
Pre-customer questions: info@proofopsmedical.com · Active customers: support@proofopsmedical.com
