Medspa compliance is a four-headed beast — HIPAA, OSHA, state medical-board rules, and (in Florida) AHCA — and no single tool covers all four equally well. The good news: the category has matured. In 2026, every clinic has a credible option at every price point. The bad news: most of those tools were built for a different vertical and bolt medspa support on after the fact.
Below are the eight platforms a Florida med spa owner is most likely to evaluate this year. Ranked by how well each one actually solves the compliance problem — not by how loudly each one markets.
- ProofOps Medical — Florida-specific white-glove
- MedTrainer — multi-vertical healthcare LMS
- Compliancy Group — HIPAA-only program
- Abyde — HIPAA + OSHA for small practices
- Stericycle SteriSafe — OSHA + waste bundle
- Moxie — medspa ops with compliance coaching
- AmSpa Plus — industry-association legal hotline
- MedSpa Compliance Tracker — entry-level checklist
- Side-by-side comparison table
- How to pick the right one
1. ProofOps Medical Editor's pick · Florida
Best for: Florida-licensed med spas, IV/GLP-1 clinics, TRT, and regenerative practices that want the compliance work done, not just tracked. Single-location operators through multi-clinic groups doing investor diligence.
Built specifically around Florida's six overlapping frameworks (§ 458.348, AHCA Chapter 400 Part X, Board of Medicine 64B8, § 893.03, FAC 64E-16, § 456.073). Your dedicated compliance desk handles vendor chasing, GFE recordkeeping, OIG/LEIE screening, MD supervisory pack, AHCA inspection-pack assembly, and a bilingual EN/ES concierge — every deliverable reviewed and signed off by a real person. Backed by five guarantees led by Founder Score Watch — a named human compliance partner who's paged personally if your readiness score sits red 3 days running. Public main tier: Managed Evidence at $999/mo + $1,795 setup. Plus Multi-Location at $1,695/mo for 2 locations + $599/loc additional with $2,495 setup, and a Lighthouse 5 founding cohort at $0/mo for the first 30 days (capped strictly at 5 Florida medspas, then a locked $599/mo founding rate on day 31). Replaces a typical $3,640–$6,500/mo compliance stack — net savings of $1,950–$5,500/mo.
- Only platform purpose-built for Florida medspa regulation
- White-glove — the work is done by the platform + team, not the clinic
- 30-day delivery + remediation guarantee in writing
- Bilingual EN/ES concierge with unlimited cited-statute Q&A
- Multi-location roll-up readiness view + named-account SLA at Strategic tier
- Florida-only today (waitlist for TX, CA, NY expansion)
- Not the cheapest entry point — replaces a $100K+/yr hire, priced accordingly
- Sits alongside your EMR, doesn't replace it
- Single-MD solo aesthetics practices may find it over-spec'd
2. MedTrainer
Best for: Multi-state healthcare groups, urgent care networks, dental DSOs, hospitals — practices where the priority is OSHA + HIPAA training at scale across many staff.
MedTrainer is the category leader in healthcare LMS + credentialing. Generic by design — it covers OSHA, HIPAA, training, and policy management across every healthcare vertical. The product is mature and well-supported but built for hospital-scale buyers.
- Excellent staff-training library and tracking
- Credentialing module is best-in-class
- Used by 15,000+ healthcare orgs — proven at scale
- Not medspa-specific — no § 458.348 pack, no GFE recorder, no AHCA exemption tracking
- Generic policies require customization for medspa context
- Self-serve — you do the work; the platform tracks it
- Custom pricing means slow sales cycle for a small medspa
3. Compliancy Group
Best for: Small medical practices and medspas that want a dedicated HIPAA program — annual risk assessment, training, policies, breach notification workflow — without touching state-specific medspa rules.
Compliancy Group does one thing very well: HIPAA. The "Achieve, Illustrate, Maintain" program walks small practices through Security Risk Assessment, policy adoption, training, and BAA management. If your worry is HIPAA + OCR, it's a clean answer.
- Best-in-class HIPAA-only product
- Annual Security Risk Assessment included
- Dedicated HIPAA coach assigned to account
- HIPAA-only — no medspa-specific surfaces (§ 458.348, GFE, AHCA, OIG screening)
- OSHA, controlled substances, biomedical waste all uncovered
- You still need other tools for the rest of the regulatory stack
4. Abyde
Best for: Single-location dental, optometry, and small medical practices that want HIPAA and OSHA in one place at a low price point.
Abyde is the affordable HIPAA + OSHA play. Strong on dental, optometry, and chiropractic. For medspas it covers the federal layer but leaves state-medical-board, AHCA, and DEA rules on the table.
- Cleanest UI in the HIPAA category
- HIPAA + OSHA bundle is uncommon at this price
- Self-serve onboarding works for digitally-comfortable owners
- No medspa-specific surfaces
- No vendor chasing, no GFE recorder, no inspection-pack assembly
- Designed for dental/optometry — medspa fit is bolt-on
5. Stericycle SteriSafe
Best for: Clinics that already use Stericycle for biomedical waste pickup and want OSHA training + a basic compliance program bundled in.
SteriSafe is OSHA-first, with HIPAA training as an upsell. It's effectively a vendor-led compliance bundle — you pay Stericycle for waste pickup, they throw in OSHA program management. Useful if you're already a Stericycle customer; underwhelming on its own.
- Strong OSHA training library + log management
- Tied to actual waste-pickup contracts (manifests automatic)
- Hotline access to OSHA compliance specialists
- No medical-director vault, no GFE, no AHCA coverage
- HIPAA depth is shallow
- Requires a Stericycle contract to make the math work
6. Moxie
Best for: Solo-aesthetician entrepreneurs and brand-new med spas that want startup support — software + marketing + coaching — bundled with light compliance.
Moxie sells the "I want to open a med spa" all-in-one bundle — booking software, marketing playbooks, coaching, and basic compliance coverage. Compliance is one feature among many, not the product. Strong for first-time owners; thin for established operators.
- Excellent for first-time medspa owners
- Bundled marketing + ops + light compliance saves shopping
- Coach-led model walks you through setup
- Compliance is bundled, not deep — no § 458.348 pack, no OIG screening
- Difficult to escape once your ops outgrow it
- Not a fit for established multi-location groups
7. AmSpa Plus
Best for: Owners who want access to medspa-specific legal counsel by phone, plus a quarterly magazine and industry conferences. Pair with actual compliance software.
AmSpa is the industry association. The Plus tier adds a legal-hotline with the ByrdAdatto firm, compliance webinars, and discounts. It is not software — there is no evidence binder, no expiry watcher, no inspection-pack assembler. Treat it as a complement, not a substitute.
- Industry-standard reference body
- Direct access to medspa-specialist healthcare attorneys
- Cheap insurance against major legal questions
- Not software — no automation, no documentation system
- Reactive (you call when something happens), not proactive
- Won't help you find your BAA at 7 AM when AHCA is in the lobby
8. MedSpa Compliance Tracker
Best for: Single-location owners on a tight budget who want a structured checklist + reminders without a full white-glove engagement.
At the bottom of the price ladder. A glorified spreadsheet with reminders — useful as a first step out of paper folders, but not a credible answer for any clinic doing more than 50 services/month. You do every bit of the work yourself.
- Cheapest option that exists
- Better than a spreadsheet — at least there are reminders
- Self-serve, no sales call required
- You do all the work yourself
- No medspa-specific evidence-collection automation
- Falls apart at any meaningful volume
- No remediation support when something actually goes wrong
Side-by-side comparison
Eight vendors against the eight regulatory surfaces a Florida med spa actually has to defend. ✓ = covered, ~ = partial, ✗ = not covered.
| Surface | ProofOps | MedTrainer | Compliancy | Abyde | SteriSafe | Moxie | AmSpa+ | Tracker |
|---|---|---|---|---|---|---|---|---|
| HIPAA program | ✓ | ✓ | ✓ | ✓ | ~ | ~ | ✗ | ~ |
| OSHA BBP records | ✓ | ✓ | ✗ | ✓ | ✓ | ~ | ✗ | ~ |
| § 458.348 MD pack (FL) | ✓ | ✗ | ✗ | ✗ | ✗ | ✗ | ✗ | ✗ |
| AHCA HCC license tracking | ✓ | ✗ | ✗ | ✗ | ✗ | ✗ | ✗ | ✗ |
| OIG / LEIE screening | ✓ | ~ | ✗ | ✗ | ✗ | ✗ | ✗ | ✗ |
| GFE recordkeeping | ✓ | ✗ | ✗ | ✗ | ✗ | ~ | ✗ | ✗ |
| FAC 64E-16 waste | ✓ | ✗ | ✗ | ✗ | ✓ | ✗ | ✗ | ✗ |
| Inspection-pack PDF | ✓ | ✗ | ✗ | ✗ | ✗ | ✗ | ✗ | ✗ |
| Remediation guarantee | ✓ | ✗ | ✗ | ✗ | ~ | ✗ | ✗ | ✗ |
How to pick the right one
Three honest scenarios. Match the one closest to your clinic.
You operate a Florida med spa, 4+ staff, 100+ services/month
Use ProofOps Medical. The Florida-specific surfaces (§ 458.348, AHCA, GFE under Board of Medicine 64B8-9.009, FAC 64E-16) are what gets clinics cited. Generic tools don't cover them. The white-glove model also replaces what would otherwise be a $100K+ compliance hire — the math works at any clinic above the solo-aesthetician threshold.
You're a hospital, urgent-care network, or multi-vertical practice group
Use MedTrainer as your primary. It's the category leader for healthcare LMS + credentialing at scale. If you have a small medspa arm inside the larger group, layer ProofOps Medical on top of MedTrainer for the medspa-specific Florida surfaces — the two coexist cleanly.
You're a solo-aesthetician practice or a brand-new medspa
Start with Moxie if you want all-in-one startup support, or with AmSpa Plus + Abyde if you want to assemble your own stack at a low price. As you cross 4 staff or 100 services/month, expect to upgrade to a true compliance platform within 12 months.
Methodology
Every vendor listed here was researched against publicly available pricing pages, product documentation, G2 / Capterra / Software Advice reviews, and (where possible) demo screenshots shared by medspa owners in private operator communities. We have not been paid by any vendor to include them, exclude them, or rank them in any particular order. ProofOps Medical is the publisher of this comparison and ranks itself first — caveat lector, but we've tried to keep the pros / cons honest and have included real limitations of our product (Florida-only, not for solo practices, doesn't replace your EMR). If you spot an inaccuracy about any vendor on this page, email info@proofopsmedical.com and we'll correct it within seven days.
Pricing is accurate as of May 17, 2026 and may change. Always confirm directly with each vendor before signing a contract.