Practice management
Moxie
Scheduling, charting, billing, EMR — your operations system. Keeps the day running.
Overlap with ProofOps: none meaningful. They sit next to each other, not on top of each other.
Short answer: almost always yes. The tools below all do something useful for an esthetic or wellness clinic, but none of them cover the full compliance-automation stack our customers operate inside — supervisory documentation, state Health Care Clinic licensure, GLP-1 prescriber logs and (where applicable) DEA controlled-substance logs, board inquiry response packs, vendor track-and-trace, license matrices across providers. Here's the honest category map.
ProofOps Medical is the only Florida-statute-deep compliance documentation platform built for esthetic and wellness clinics across all five regulated verticals — med spa, IV, GLP-1, TRT, and regenerative. Fifteen specialized AI agents capture and chase the evidence every Florida regulator actually asks for, organize it into inspection-ready bound PDFs across five scenarios (AHCA, BoM, DEA, OCR, attorney request), and surface gaps as a 0–100 readiness score across nine weighted categories. We sit alongside whatever PMS you already use — Aesthetic Record, Boulevard, Symplast, Pabau, AestheticsPro, PatientNow — no migration required. Your medical director gets a dedicated portal for chart reviews, standing orders, and biennial controlled-substance inventories. Built by an operator-founder, not an enterprise vendor. 30-day delivery guarantee.
Step 1
Every tool below is real and useful — just for a different layer of the compliance stack. Confusing them with each other is how clinics end up paying for three subscriptions and still failing an AHCA visit.
Scheduling, charting, billing, EMR — your operations system. Keeps the day running.
Overlap with ProofOps: none meaningful. They sit next to each other, not on top of each other.
Healthcare-specific learning management — assigns BBP, HIPAA, OSHA training and tracks who completed which course.
Overlap with ProofOps: minimal. We pull MedTrainer's completion certificates into the binder. Different jobs.
Coached HIPAA program — they walk you through the risk assessment, BAAs, training, and the federal HIPAA paperwork.
Overlap with ProofOps: partial. We track the HIPAA documents (NPP, BAAs, risk assessment, training records) plus the state-specific clinic licensure, supervisory documentation, controlled-substance handling, and vendor-track-and-trace layers HIPAA tools don't touch.
Self-serve HIPAA SaaS — risk-assessment wizard, training videos, policy templates. Same job as Compliancy Group, less hand-holding.
Overlap with ProofOps: partial — same as Compliancy Group. Federal HIPAA, no state-specific clinic-licensure or supervisory layer.
Bundled with Stericycle's pickup service. OSHA 1910.1030 BBP module, sharps log, exposure-control plan templates, plus their "No Fine. No Fail." backstop. Useful — and limited to the OSHA + biohazard waste corner.
Overlap with ProofOps: partial on OSHA / sharps. Zero on supervision, AHCA HCC, GFE, controlled-substance handling, malpractice, FL DOH.
Step 2
Sixteen capabilities a Florida med spa actually needs documented. Where each tool lands on each one.
| Capability | ProofOps Medical | MedTrainer | Compliancy Group | Abyde | Steri-Safe |
|---|---|---|---|---|---|
| § 458.348 supervision pack (FL) | Yes — full vault | No | No | No | No |
| 25-mile rule + board cert tracking | Yes | No | No | No | No |
| AHCA Health Care Clinic license / exemption | Yes | No | No | No | No |
| Good Faith Exam workflow (Rule 64B8-9.009) | Yes — text-to-log | No | No | No | No |
| Controlled-substance log (testosterone, ketamine, etc.) | Yes | No | No | No | No |
| DEA registration tracking | Yes | No | No | No | No |
| Florida § 817.505 anti-kickback policy | Yes | No | No | No | No |
| Staff license matrix + 60/30/7 expiry alerts | Yes | License tracker | No | No | No |
| OSHA BBP training records | Yes | Strong (LMS native) | Partial | Partial | Strong |
| OSHA exposure control plan + sharps log | Yes | No | No | Templates | Yes |
| Biomedical waste plan + FL 64E-16 registration | Yes | No | No | No | Waste only |
| HIPAA Notice of Privacy Practices | Yes | No | Yes | Yes | No |
| HIPAA risk assessment + BAAs | Yes | No | Yes | Yes | No |
| Vendor chase agent (auto-follow-up) | Yes | No | No | No | No |
| Inspection-pack assembler (one-button) | Yes | No | No | No | No |
| Bilingual EN / ES staff workflows | Yes — every agent | Some courses | No | No | No |
Capabilities that aren't covered by another vendor in the matrix are ProofOps's primary job. Capabilities the other vendor covers strongly (e.g., MedTrainer for BBP courseware) we don't try to replace — we just pull the resulting certificate into the binder.
Step 3
Honest answers — same ones we'd give you on a sales call.
Yes — MedTrainer is a training LMS. ProofOps is a documentation back-office. Different job.
MedTrainer answers: "Did Sarah complete this year's BBP training?" ProofOps answers: "Where is the proof of every license, training certificate, MD agreement, vendor invoice, and policy that AHCA could ask for?"
Most clinics with MedTrainer keep MedTrainer for the courseware and add ProofOps so the resulting certificates land in the binder automatically alongside everything else.
Yes for Florida. Compliancy Group is excellent at federal HIPAA. They give you a coached program through the risk assessment, BAAs, and training paperwork.
What they don't cover: § 458.348 supervision evidence, AHCA Health Care Clinic licensure, Good Faith Exam workflow under Rule 64B8-9.009, controlled-substance log for clinics with TRT / ketamine / anabolic steroids, MD board certification tracking, the Florida Board of Medicine 20-day inquiry response, § 817.505 anti-kickback policy. Those are state-specific layers.
If you have Compliancy Group, the HIPAA layer is covered. ProofOps covers everything else Florida regulators ask for.
Yes for Florida. Abyde is the self-serve version of Compliancy Group's coached program — same federal HIPAA scope, less hand-holding, lower price.
Same gap as Compliancy Group: no Florida medical-board layer, no AHCA, no GFE workflow, no controlled-substance handling for TRT clinics. ProofOps fills that in.
Yes for everything outside waste. Steri-Safe is bundled with Stericycle's pickup service and covers the OSHA + biohazard-waste corner: BBP training, exposure-control plan templates, sharps log, the "No Fine. No Fail." backstop.
It does not cover supervisory contracts, AHCA HCC licensure, the Good Faith Exam workflow for prescription injectables, MD board certification, malpractice tracking, FL DOH correspondence, or the Florida Board of Medicine inquiry process.
Steri-Safe and ProofOps coexist nicely. We pull your Stericycle pickup manifests into the binder automatically; you keep the Steri-Safe portal for your waste compliance and use ProofOps for the rest.
Yes — totally complementary. Moxie is a med-spa practice-management system: scheduling, charting, billing, EMR-lite. It runs your day.
ProofOps proves you ran your day correctly when an inspector or attorney asks. Different category, no overlap. Most Florida med spas need one of each.
That's how everyone starts. The problem isn't where the docs live — it's whether anyone notices when something expires, and whether you can hand a regulator a clean response in 30 minutes when the clock is 20 days.
ProofOps is the spreadsheet that watches itself, files attachments automatically, drafts vendor follow-ups, and assembles the inspection pack on one click. Same data, just no longer dependent on you remembering.
Book a 20-minute demo. We'll screen-share your current setup, identify exactly which other tools fit alongside ProofOps, and you walk away with a written readiness summary — whether or not you sign with us.